What is a bank statement?

What is a bank statement?

·5 min read
What is a bank statement?

A bank statement is a document from your bank detailing transactions in your account, including deposits, withdrawals, fees, and interest.

It's essential for monitoring account activity, verifying transactions, and managing finances.

Bank statements are typically issued for monthly or quarterly periods, providing a regular overview of account activity within these timeframes.

Purpose of Bank Statements

Bank statements serve a dual purpose. Primarily, they act as an official record of all account activity, ensuring transparency between the bank and the account holder.

Every deposit, withdrawal, fee, and accrued interest is meticulously logged, providing a clear overview of financial movements within a specified period.

Beyond this role, bank statements are tools for personal financial management.

They allow individuals to track their spending habits and budget more effectively.

By regularly reviewing bank statements, account holders can quickly identify any unauthorized transactions, preventing any potential fraud.

What's Included A Bank Account Statement?

  • Bank Account Information: A bank statement includes the account holder's name, address, and account number, serving as a personal identifier.
  • Statement Period: It outlines the statement cycle, typically a month or quarter, marking the timeframe for the recorded transactions.
  • Transaction Details: Bank statements detail all transactions, including deposits, withdrawals, and transfers, providing a date, amount, and description for each.
  • Ending Balance: The statement concludes with the ending balance, reflecting the account's financial status at the period's end.

Types of Bank Statements

Bank statements come in two formats: paper and electronic.

Electronic bank statements, accessed through online banking platforms, enable real-time tracking of account activities and often feature interactive tools for categorizing transactions. Electronic statements reduce paper waste, contributing to environmental sustainability.

Paper bank statements, traditionally mailed to the account holder's address, provide a tangible record of account activities. They are preferred by individuals who value physical documentation. Paper statements require manual filing for organization, and their physical nature can pose a risk of damage.

The Importance of Regularly Reviewing Your Bank Statement

Spotting Unusual Activity

Regular review of bank statements is crucial for early detection of unauthorized transactions. If errors are found, promptly notifying the bank is essential for rectification and safeguarding account security.

Financial Planning

Bank statements provide a detailed account of income and expenses, making them invaluable for financial planning.

By analyzing transaction histories, individuals can identify spending trends, categorize expenses, and pinpoint areas where cost reductions are possible.

This insight allows for the creation of more accurate budgets, enabling better control over finances.

Regularly integrating bank statement data into financial planning can lead to more informed decisions, helping maintain a healthy balance between income and expenditures.

Converting your bank statement to Excel for better financial management

Converting your bank statement from PDF to Excel offers several advantages. In Excel, data becomes more manageable, allowing for easier sorting, filtering, and categorization of transactions.

The recommended tool to convert a PDF bank statement to an Excel file is ConvertBankStatement.io.

Upload your PDF statement to the website, and it will automatically convert the data into an Excel format.

Once the conversion is complete, you can download the Excel file.


What is the purpose of a bank statement?

The purpose of a bank statement is to provide a detailed record of all transactions that have occurred in an account over a specific period.

It serves as an official account summary, helping account holders verify transactions, track their spending, manage their finances effectively, and detect any unauthorized activity.

How to get a bank statement?

To obtain a bank statement, you have several options:

  1. Online Banking: Log in to your bank's online platform, navigate to the statements section, and download the desired statement.
  2. Email: Opt-in for electronic statements to receive them directly via email from your bank.
  3. Bank Branch: Visit your local bank branch and request a printed copy of your statement.
  4. ATM: Some ATMs offer the option to print a mini-statement, which shows recent transactions.
  5. Mail: If you're enrolled in paper statements, you'll receive them regularly by mail.

Consider reading our article on how to download a bank statement. This resource offers valuable insights that can assist you in navigating your banking needs.

When do I get the bank statement?

You typically receive a bank statement at the end of each statement cycle, which is usually monthly for most accounts.

Some might offer quarterly and annual statements, depending on the account type. If you're using electronic statements, you'll often get an email notification when your statement is ready.

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